United Nations Association of Pakistan
CONSTITUTION AND BY-LAWS
In the interpretation of these articles, the following words and expressions shall have the following meanings, unless repugnant to the subject of context:
- These Constitution & By-Laws may be called the “Articles of Association” of United Nations Association of Pakistan.
- The acronym “UNAP” stands for “United Nations Association of Pakistan”.
- The “organisation” means unap at the National / International level.
- The “Governing Body” means the Governing Body of the Organisation, which according to Article 8 shall exercise full power in behalf of the Organisation.
- The “Executive Committee” means the Executive Committee of the organisation constituted by the elected Office Bearers.
- The “Chapter” means the national level body constituted by the Executive Committee for the specific purpose of furtherance of UNAP movement.
- The “Office Bearers” means the President / Senior Vice President / Vice Presidents / Secretary General / Finance Secretary / Secretary Information / Secretary Public Relation composed of elected members whose rights and privileges are defined elsewhere.
- The “Member” means a member admitted as such under the Article of Association.
Article (1) Name of Organisation.
The name of the Organisation shall be United Nations Association of Pakistan (hereafter called “The Organisation”)
Article (2) Address of the Principal Office of the Organisation
The Principle Office of the Organisation shall be at Chishti Centre, F-66/2 Park Lane, Block-5, Clifton, Karachi – Pakistan.
Article (3) Nature of The Organisation / Area of Operation
The Organisation shall be a non-governmental organisation (NGO), non-political and non-sectarian, established under The Societies Registration Act, 1860 (ACT NO XXI OF 1860) The Area of operation National / International.
Aims & Objectives
With a view to creating awareness about the role of United Nations in creating peace and particularly its initiatives for the welfare of mankind more than 100 countries have launched organisations in the private sector known as UN Associations. These associations are social welfare bodies registered under respective laws and are expected to be voluntary, non-sectarian, non-profit, non-governmental organisations. These are run entirely by national of the country and focus on organising seminars, workshops, meetings and functions for educating the students, general public as well as special interest groups about what the UN does and what it could do and particularly how United Nations Associations can promote the spirit of the UN; not only by precept and preaching alone but also by practice and action- oriented programming. These associations do not deal directly with the UN but are linked with and guided by a separate body known as the World Federation United Nations Associations (WFUNA).
We the sponsors of United Nations Association of Pakistan have resolved to combine our efforts to form an association of the peoples and having agreed to the present constitution do hereby establish an organisation to be known as the UNAP (United Nations Association of Pakistan). We accept the objective set out in Article 1 of the constitution of the World Federation United Nations Associations (WFUNA) which are:
- To be the people’s movement for the United Nations
- To co-operate, where appropriate, with other organisations whose objectives include the support of the United Nations and its development;
- To promote tolerance, understanding, solidarity and co-operation among men, women and children through out the world without distinction as to race, sex, language, religion or political orientation;
- To contribute to the removal of obstacles to peace, to work for justice, security and disarmament and to promote the development of peaceful co-existance and co-operation among nations;
- To strive for the recognition and the respect of Human Rights and fundamental freedoms particularly in Pakistan, throughout the word and for recognition of the responsibilities and duties which those rights involve individuals, groups and states;
- To promote economic development, enhancement of social progress and better standards of life;
- To promote research, information and education about the goals of the charter of the United Nations and the work of the United Nations System and realising that the principal purpose of establishing the United Nations Association of Pakistan is to enhance the relationship between the people of Pakistan and the United Nations set out the following aims
- To disseminate information in corporation with the UN Information Centres on Pakistan wherever possible, about the programs & activities of the UN;
- To create a think-tank for educational reform particularly with the reference to introduction of UN though IT education, updating curricula, charter building and acquisition of useful skills at School/Maderassa level and seek implementations of proposals in select institutions and areas in Pakistan;
- To mobilise public support and stimulate popular participation in those UN programmes in which citizens are expected to play a role.
- To be an observer on the projects initiated by UNDP and other UN Agencies operating in Pakistan, and to have a keen eye on the proper utilisation of funds by the government and none-government agencies;
- To publicise the numerous success stories – giving evidence that we all ultimately benefit from such UN programmes;
- To persuade the relevant departments/agencies to include teaching about the UN in the curricula of schools, colleges, teachers training institutes, universities other higher education institutions and organize programs of adult education with a focus on modernising syllabi of religious schools;
- To establish relationships with the media and act as a catalyst to stimulate frequent and accurate coverage of the UN and its programs.
- To lobby the present government, political parties and interest groups in support of UN;
- To collaborate with other voluntary organisations on projects related to the work of UNA-Pakistan;
- To join with the other UNAs in the frame work of the World Federation of United Nations Association (WFUNA) to extend the impact of their programmes to the regional and global level;
- To promote international understanding and friendship between members of UNAs and Civil Societies;
- To lend support to relief, rehabilitation and reconstruction tasks of UK in Pakistan, Afghanistan and elsewhere if required;
- To devise schemes for child, youth women’s welfare and initiate action for implementation in coordination with UN Agencies in Pakistan;
- To introduce projects relying on adoption strategy , for under privileged children, neglected educational institutions/recreational facilities etc. as part of an overall eradication of poverty programme in Pakistan;
- To convince/ implement scheme for utilising the experience and qualification of the growing body of superannuated persons in Pakistan for social work, traning and other nation building tasks; to lend support to population/ family planning work in Pakistan;
- Undertake any assignment, contract, consultation, mission on behalf of UN, any UN agency, UN approve organisation or on behalf of any public or private entity operating in the ambit of the UN charter;
- Educating bright and talented young people, through model UN, with the leadership and skills to become affected citizens in our country, actively engaged in UN; global millennium campaign;
- Strengthening local and civil society by equipping the people with the capacity to sustain its role in the support of United Nations;
- To prepare and publish papers, periodicals/news letters and reports;
- To organise seminal, conferences, exhibition, work shops, technology and product development programmes etc;
- To arrange exchange of councillor, specialist, trainers and trainees to facilitate transfer of skills and expertise by assisting in developing close multi lateral and bi lateral relationship among member organisation;
- To enlist the services of experts, consultants and trainers on suitable basis, for the benefit of members on matters relating to industry, commerce and trade knowledge and other incidental needs.
- To promote national set up and organization at appropriate levels to promote the objectives and programs of the organization.
- To promote advancement of commercial, technical & Vocational education, advertising and study of different branches of science, engineering tce, which may help to develop small and medium enterprises and to set up a foundation or endowment for the same by professorship, studentship and or scholarship for encouraging research work.
- To collect, formulate and express views of member organizations on connected matters at various forum-regional and international with view to securing their fullest support to the various suggestions contained therein.
- To form charitable trust (s) for the safe and proper custody, use and maintenance of the immovable property of the organization.
- To convene, when necessary, conferences, seminars, exhibition workshops and expert group meetings at such places and at such times, as may be determined.
- To except grant and other financial assistance from governmental organisation – national, regional or international or enter into any agreement with them with a view to promoting the objectives of the organisation, provided that in respect of the contribution from foreign sources complete records shall be kept by the organisation in accordance with prevailing laws, and rules and regulation.
- To acquire by gift, purchase,, exchange, lease, hire and land building, equipment or other properties for the furtherance of the objectives of the organization and to construct or alter any building for the same.
- To initiate and support legal action on its own behalf or on behalf of members, jointly or severally, in all courts established by law, whether on authorisation by member organisations or an individual or a group of them.
- To take loans/advances on such terms and conditions as may be necessary from time to time for purpose of running the organization.
- The organization may receive contributions for advancement of its objectives. The income and property of the organization be applied solely towards the promotion of the organization’s object as set forth in the present constitution provided that nothing herein shall prevent the payment in good faith of remuneration to any officer or servant of the organization or the payment of adequate compensation and proper rent for premises or let by any member to the organisation, but no members of the committee or management of the organization of any office bearer of the organization shall be paid by way of salary divided, except repayment of out of pocket expenses and other incidental expenses duly authorized and supported by proper vouchers.
- No member of the organization has any personal claim on any movable, land or immovable properties by virtue of his membership. Such assets stated above, belonging to the organisation can be let out with adequate compensation to organisation as stated in the Income Tax Act.
- To adjudge controversies between members
- To carry out such activities of general public utility nature, which do not involve any activity for profit by the organisation. Any such activity undertaken by the organisation shall be conducted on a no profit no loss bases and the incidental surplus, if any, shall be applied to the objects of the organisation and shall not be distributed as dividend, profit, bonus or otherwise to the members besides what is permissible to do within the meaning of charitable proposes.
- True accounts shall be maintained of all sums of money received and expended by the organisation and the matters in respect of which such receipt and expenditure take place, and of the property, credits, and liabilities of the organisation; and subject to any reasonable restriction as to the time and manner of inspecting the same that may be imposed in accordance with regulations of the organisation for the time being in force, the accounts shall be open for the inspection of the members. Once at least every year, the accounts of the organisation shall be examined and the correctness of the Balance Sheet and the Income and Expenditure account ascertained by one of more properly qualified auditor or auditors.
- To do all such othe lawful acts and deeds as are incidental or conducive to the attainment of any or all of the objectives of the organisation.
- If on winding up or dissolution of the organisation, there shall remain, after satisfaction of all debts and liabilities, any property whatsoever, the same shall not be paid to or distributed amongst the members of the organisation, but shall be given away to any charitable organisation or institution promoting similar charitable objects.
- All the incomes, earning, movable and immovable properties of the organisation shall be solely applied towards the promotion of its aims and objects only, as set forth in the Constitution of Organisations and no profit on thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profits, or in any manner whatsoever to the present or past members of the organisation or to any person claiming through any one or more of the present or past members.
Article (5) Relations with WFUNA
- Strive to achieve its aims through membership of the World Federation of United Nations Association (WFUNA)
- Co-operate with other United Nations Associations (UNAs) in pursuing the objectives if WFUNA
- Endeavour to participate in activities conducted under WFUNA auspices
Article (6) Membership
- Eligibility for Membership
- All persons who accept the objectives of the organization, and are willing to devote themselves to its aim and purpose and undertake to pay $100 yearly, the assessed subscription are eligible to be temporary members of the organization. (year ending shall be 30th of June)
- Who has reputable character and sound mind.
- Who agrees to abide by the constitution and bye-laws of the organization and supports the aims & objects of the organization.
- Who agrees to pay the prescribed fee of the organization.
- No employee of the organization can become member of the organization.
- Categories of Membership
- Patron in Chief
Only the president of Pakistan shall be invited to be as Patron in Chief of the Association.
- Life Member
A person who pays Rs. 500,000/- in lump-sum and support the aims and objects of the organization shall be invited by the Executive Committee to become a Life Member of the organization. Subject to the approval of the Governing Body
- Temporary Member
A person whose application for membership is approved by the Executive Committee shall become Temporary Member of the organization on payment of an annual membership fee of Rs. 12,000/-. Subject to the approval of the Governing Body.
- Affiliate Member
The Executive Committee may admit as Affiliated Member those Organization / Corporate Bodies / Individuals who are not ordinarily eligible for membership, but wish to contribute to strengthening of the UNAP movement and donate to the organization a sum of Rs. 300,000/- or more at a time. Subject to the approval of the Governing Body.
- Honorary Member
A person who has rendered eminent service to the cause of Social Welfare and co-operates actively with the organization may be nominated as Honorary Member by the Governing Body of the organization. He shall not be required to pay any membership fee.
- Co-Opted Member
The Executive can co-opt Member (s) for Special purpose (s).
- Procedure for Admission and Membership
A person whose association with the organization is deemed by the Governing Body helpful for the promotion of the objectives of the organization may be invited to be its Patron.
- Life Members and Temporary Members
Persons having qualification as laid down in Article 6 (A) and desirous to become life member or Temporary Member shall apply on prescribed form of the organization, to the Executive Committee which shall have the power to accept or reject any such application. A person shall become likr member or Temporary Member only after payment of the prescribed fee. Subject to the approval of the Governing Body.
- Affiliated Member
Any organization who fulfils the condition laid down under Article 6-B (III&IV) can apply to the Executive Committee of the organization to become Temporary Member or Affiliated Member which shall have the power to accept or reject any such application. The Organization shall become Temporary member or affiliated member only after payment of prescribed fee. Subject to the approval of Governing Body.
- Honorary Member and Co-opted Member
Honorary Member and Co-opted Member shall be nominated by the Executive Committee of the organization, and approval by executive committee.
- Procedure or Rejection
- Persons whose applications for membership are rejected by the Executive Committee can apply again after a lapse of six months.
- The application rejected second time by the Executive Committee shall be put-up before the Governing Body for consideration giving reasons for rejection.
- A person whose application has been rejected by the Executive Committee will have the right to appeal to the Governing Body whose decision shall be final.
- Rights and Privileges of Members
Membership in all categorizes shall be entitled to all the facilities offered by the organization including right to participate in its activities, to receive publications, circulars, literature, documents etc. Issued by it from time to time and invitation to various national, regional or international programs of United Nations, WFUNA/CONGO and activities organized by the organization or to which it may be invited as organization to participate. Members who have not cleared their dues by the due date will not have the right to vote or
- Procedure of suspension Cancellation and Resignation of Membership
Membership may be terminated on any one of the following grounds:
- For non-payment of subscription up to 30 days after due date.
The finance Secretary will issue 15 days notice to all members who are in arrears prior to the due date. A second notice of 30 days will be given at the expiry of the first notice period if the dues are not cleared as per second notice the person concerned will ipso-fecto cease to the member.
- Absence from meeting from executive committee
A member who fails to attend three consecutive meetings without prior intimation, with justification, shall cease to be a member of Executive Committee.
- Conduct being detrimental.
If the conduct of any member is deemed by the executive committee to be prejudicial to the interest of the organization or calculated to bring the organization into dispute, his membership can be suspended / cancelled according to the following procedure:-
- he shall be given a notice of at-least 15 days by the Executive committee during which he shall submit a written explanation of his conduct.
- In the event of explanation being found unsatisfactory the executive committee may either administer a warning or may ask the member to resign his membership from organization forthwith.
- In the event of the said member refusing to resign, when asked to do so, the Executive Committee in a special meeting may decide the case finally with ¾ majority of the total strength of the committee.
- For reasons to be recorded in writing the Executive Committee with ¾ majority of its total membership may suspend forthwith the membership of a defaulting member maximum for a period of six months, during which, Executive Committee shall be bound to take final decision.
a member may resign from the organization provided the annual dues for the current financial year in which the resignation is submitted have been fully paid and the resignation is communicated in writing to the organization’s Headquarters. The President shall have the authority to accept such resignations. However, all such resignations must be reported to the Executive Committee. No resignation shall come into effort unless the membership and other dues, if any, have been fully paid. The member’s liability on this or other accounts would not cease.
- Death of the Member.
If any member die and his dues are not cleared the executive committee shall not claim from the bereaved family.
- Procedure for Restoration of Membership.
- Non payment: In case it is due to non-payment of membership fees as per Article 6F (i) his membership may be restored after payment of all the dues outstanding against the member subject to the approval of the Executive Committee. The notice for cancellation of membership on account of non-payment of fee should be published in news letters who may find it difficult to issue individual notices.
- in case of his conduct being detrimental to the interest of the organization, the executive Committee, if it is satisfied, may restore his membership after he gives a written assurance that he will not work against the interest of the organization, Subject to the approval of the Governing Body.
- In case the person’s membership is not restored by the Executive Committee, he shall have the right to appeal to the governing Body which may restore his memberships. Decision of the Governing Body on this subject shall be final.
Article (7) Organization Structure
The organization shall consist of Governing Body and Executive Committee.
Article (8) A Governing Body
The Governing Body of the organization shall be composed of the five founding and permanent members, as named below on the initiative of whom UNA – Pakistan has been founded/formed, and other members to be invited as member board of governors.
- Powers and Functions of Governing Body
- The Governing Body is the main decision – making body who shall determine the policy and program of the organization and approve fiscal budget submitted by the Executive Committee.
- It will appoint Chartered Accountant for the purpose of auditing the accounts of the organization. This appointment shall be subject to the approval of the registration Authority.
- It will appoint legal advisor.
- It will approve the report and audited statement of accounts of the previous year, submitted by the Executive Committee.
- It will decide the appeals filed by the members and matters referred by the Executive Committee.
- It shall amend in the Constitution of the organization as and when necessary, in accordance with Article 14 or this Constitution.
- The Governing Body shall have power to frame bye – laws for efficient conduct of the business of the organization. It may also set up such committee or committees to discharge such responsibilities as may be assigned to them by Governing Body.
- The Governing Body shall have power to amend or repeal bye – laws with these rules for the administration and management of the affairs of the organization.
- The maximum strength of the Governing Body shall be 39 including the maximum of 5 members representing permanent members. The miniumu strength of the Governing Body shall be 11. the first Governing Body shall consist of one President, one Senior Vice President, for Vice Presidents, a Secretary General, Deputy Secretary General, Finance secretary, Secretary Information, secretary Public Relation. The full Governing Body Shall consis of One President, one Senior Vice President, four Vice President, Executive Director, Resident Director, Secretar General, Deputy Secretary General, Finance Secretary, Secretary Information, Secretary Public Relation and 26 members.
- The Secretary General shall convene the meeting of the Governing Body at least once in 3 months or on request of 7 of its members.
- The President or the Secretary General in consultation with the President may invite any person to participate in the meeting of the Governing Body when specific items of its agenda call for such participation.
- The meeting of the Governing Body shall be presided over by the President and in absence by Senior Vice President.
- The members of the Governing Body shall be elected form amongst members of the organization. Every amongst eligible members of the organization. Every alternate year 1/3 of the members of the governing Body shall retire by turn. However, the permanent members of the Governing Body shall not retire except in case where the number of permanent members of the organization exceeds 9, in which care the members may every alternate year elect 3 new members after the retirement of existing members by turn. No office bearer shall retire during the pengency of his term of office. The organization shall frame bye-laws for the conduct of election t the Governing Body.
- Each member of the Governing body including the Presiding officer shall have one vote and if there be an equality of votes on any question the Presiding officer shall have a casting vote.
- Executive Committee.
The day to day affairs of the organization shall be carried on by the Executive Committee of the organization shall be composed of the following office bearer and members:
- President one
- Senior Vice President one
- Vice President Four
- Secretary General one
- Deputy Secretary General one
- Information Secretary one
- Secretary Public Relation one
Powers and Functions of executive Committee
- To act and represent the organization in all matters and execute the policy and decisions of the Governing Body.
- To appoint, from members of the organization such Sub-Committee(s) for any specific purpose(s) as may be necessary. It will have the right of co-opting members to serve on their sub-committees for specific purpose(s) such sub-committee(s) shall submit reports to the Executive Committee on completion of the tasks assigned to them with in stipulated time after completion of tasks.
- To invite, nominate accept suspend, cancel or restore the membership of person(s) according to the provisions of Article (6) of the Constitution.
- To appoint, suspend, punish or dismiss paid staff of the organization if deemed necessary. It shall also determined the terms and conditions of the employment of staff.
- To prepare schemes, budget and progress reports and be responsible for the maintenance and safe custody of the office records property, etc.
- If vacancy occurs in the Executive Committee, the executive committee cam cp-opt member (s) if half or mare than half of the terms of office is over. If the vacancy occurs before half the tenure of office is over, it shall be filled in by the Governing Body.
- It shall prepare Annual Report, Audited Accounts and present them to the Governing Body for approval.
- It shall fix the date, time an place for holding Annual General Body Meeting as and when due.
- After election the Committee shall draw-up the programs of the organization and be responsible for its implementation.
- The committee shall keep a register of members to be maintained and kept up-to-date in which the names and addresses of all categories of members of the organization shall be entered, with the payment made by each of them by way of donation or subscription as the case may be.
- All officer bearers and members of the Executive Committee shall be Honorary and shall not charge any remuneration.
- All property movable as well as immovable belonging to the Organization shall vest in the Governing Body who shall administer it through the Executive Committee for only the aim and objects of the Organization..
Article (9) Powers and Functions of President.
- The President Mr H.Z. Iqbal Chishti shall be the constitutional Head of the organization. He shall preside over the meetings of the Executive Committee and Governing Body. He would adjourn the meetings of executive Committee and Governing Body if he considers that the proceedings are injurious to the interest of the organization, such adjourned meetings would be held within one week from the date of adjournment.
- He shall ensure that the constitution is duly carried out in all respect.
- The president shall be kept informed by the Secretary General of the organization on its affairs. The president shall be the spokesman of the organization on all occasions where he is present.
- He shall supervise the working of the organization, guide and help the office bearers and members in discharge of their duties towards the organization.
- He shall exercise the right of casting vote in any of the meeting of the organization.
- Provision of Article 6-F & (ii) & Article 11 (I & ii) shall not be applicable to the President and Senior Vice President of the organization.
- The President shall when present, preside at all meetings of the Organization including governing Body and Executive Committee.
- The minutes of the meetings shall be signed by the President or one of the Vice President after they have approved at subsequent meetins of the concerned bodies.
- The President with the Secretary General shall sign all the resolutions and membership certificates.
- Senior Vice President
- The Senior Vice President shall assist the President in the discharge of his duties and perform such duties as may be assigned to him by the President in so far as they relates to his office.
- In the absence of the President the Senor Vice President shall assume the powers and functions of the President.
- Vice President.
- The Vice President shall assist the Senior Vice President in the discharge of his duties and perform such duties as may be assigned to him by the president in so far as they relate to his office.
- In the absence of the Senior Vice President the Vice President shall assume the powers of the President.
- Secretary General
- The Secretary General shall act in consultation with the President and be responsible to the Governing Body and Executive Committee.
- He in Consultation with the President shall prepare the agenda, call meetings of the Executive Committee in accordance with the prevision of the constitution; He shall be responsible for execution of all the resolution and directives of the Governing Body.
- He shall prepare Annual report about the work done by the organization and submit it in the meeting of Governing Body for consideration and approval.
- He shall conduct all correspondence on behalf of the organization except on policy matters for which prior approval and instruction of the Governing Body shall be necessary.
- He shall be responsible for the general supervision of the office staff and services of the organization. The Executive Committee may delegate to him the power to appoint dismiss and take punitive action against the paid staff of the organization. Any such action taken by the Secretary General shall be reported to the Governing Body for approval, which shall be final.
- He shall be the ex-Officio member of all Sub-Committees.
- Deputy Secretary General.
- He/ She shall assist the Secretary General in the discharge of his duties.
- He/She shall perform such duties as may be assigned to him by the President / Secretary General in so for as they relate to his office.
- In the absence of the Secretary General the Deputy Secretary General shall perform all the duties of Secretary General.
- Finance Secretary
- The Finance Secretary shall maintain accounts of the Income and Expenditure, and be in-charge of the finances of the organization.
- He shall operate the Bank Account of the organization under Joint Signature of the President or Secretary General as may be decided by the Executive Committee.
- He shall within a week of receipt deposit all the amount in the Bank duly approved by the Executive Committee in the account of the organization.
- He shall be responsible for proper auditing of the organization’s Account by an Auditor duly appointed by the executive Committee.
- He shall receive and collect all donations, grants-in-aid, subscription dues and other payments on behalf of the organization and will issue proper receipt thereof.
- He shall maintain accounts of the organization in registers prescribed under Section 9 (a.b.c.g.) of the Voluntary Social Welfare Agencies (Registration & Control) Rules, 1962, and present monthly statement of income and expenditure in the meeting of the Executive Committee. He shall put up the annual audit report about income and expenditure in the Executive Committee Meeting and get it confirmed.
- He shall prepare the annual budget and place it before the Executive Committee for approval prior to its submission to the Executive Committee of the organization.
- He shall get the accounts examined by the Secretary General and President quarterly and put up the quarterly report of the Accounts and statement of fee and other such dues payable by the members and shall suggest the means of increasing the source of income of the organization.
- He shall keep with him in-part cash for day to day expenditure and the amount shall be fixed by the Executive Committee.
- Secretary Information
He shall be responsible to prepare Press Release and to get it publish in all the leading Newspaper and other periodicals.
- Secretary Public Relation
Article (10) Meetings
- All meeting of the organization shall stand adjourned for seven days if within half an hour of the appointed time quorum is not formed.
- No fresh Notice shall be needed for an adjourned meeting and the meeting shall be held on the same daytime and place in the following week. No quorum would be required for such meeting. Provision of the sectionshall not appy to the requisitioned meeting.
- No quorum shall be required for an adjourned meeting.
- A requisitioned meeting shall stand dissolved, if within half an hour of the appointed time no quorum is formed. A requisitioned meeting for the same business shall not be called for a period of sex months from the dissolved requisitioned meeting. The decision taken in such a meeting shall be valid only if it is supported by a tow thirds majority of the members present and shall have all the force of a meeting if it was called by the Secretary General.
- If any office bearer or executive member or member of the organization fails to attend three consecutive meetings of the organization without prior and written intimation he shall cease to be an office bearer/Executive member of the organization.
- Annual General Body Meeting.
The Annual General Body Meeting of the organization shall be held within two months of the expiry of the fiscal year i.e. 30th June, to transact the following business:-
- Executive business as mentioned under Article 8 (A)
- Matters referred to by the Executive Committee.
- Any other matter permitted by the chair.
An Annual General Body Meeting shall be called after giving 15 days written notice under postal certificate. If necessary it may be published in local newspapers.
One third of the total members of the organization in good standing shall constitute the quorum at the annual general meeting or any other meeting of the Executive Committee / Governing Body.
- Special or Emergency Meeting of general Body.
A special or Emergency meeting of the Governing Body may be called by the secretary General in consultation with the President.
Such meeting will require a written notice of at-least seven days.
One fourth of the total members in good standing shall constitute the quorum.
- Requisitioned Meeting of General Body Meeting
On a written request from one third members of Governing Body in good standing, the Secretary General shall call the meeting of General Body for special business. In case, the Secretary General upon the receipt of requisition for such meeting does not convene meeting within fifteen days of the receipt of requisition, the requisitions may themselves convene general Body Meeting for business.
Such meeting will require a written notice of at least 15 days.
Fifty percent of the total members in good standing shall constitute the quorum.
- Executive Committee Meeting.
Regular Business Meeting shall be held no less then twice in each month a time and places set forth.
- A notice of seven days will be necessary for an ordinary meeting of the Executive Committee.
- A special or emergent meeting of the Executive Committee may be called at the discretion of the President at a notice of 48 hours.
One third of the members shall form the quorum for the meeting of the Executive Committee.
Article (11) Term of Office.
- The term of office shall be for a period of five years for all the office bearers and members of the Executive Committee, except founding & permanent members.
- No office bearers (except founding & permanent members) shall hold office for more than two (2) consecutive terms.
- The executive Committee must hand-over the charge to newly elected Executive Committee within 15 days after the election. The handing over and taking over will be carried out under the supervision of the Election Committee.
Article (12) Financial Administration.
- The Financial year of the organization shall be from 1st July to 30th June, of the subsequent year.
- The funds of the organization shall be kept in a scheduled Bank approved by the Governing Body and subsequently by the Registration Authority.
- The Accounts shall be operated under Joined Signatures of the Finance secretary and President.
- The accounts of the organization shall be audited annually by the Chartered Accountant appointed by the Governing Body, subject to the approval of the Registration Authority.
- The organization will not grant any donation to other Organization unless it is approved under the prevailing Income Tax Law.
- For acquiring / disposing off any property / equipment costing over Rs 50,000/- approval of the Governing Body shall be necessary.
- The moneys, income and property of organization however derived shall be applicable solely towards the promotion of the objects of the organization.
- No portion of the moneys, income and property of the organization shall be paid or transferred directly or indirectly by way of profit, dividends, bonds or otherwise to any of its members or relatives.
Article (13). Amendments in the Constitution
- Amendment in the Constitution shall be made in a special meeting of the Governing Body called for this purpose.
- Any members wishing to suggest an amendment in the constitution may do so by writing to the Executive Committee. After approval of the Executive Committee the proposed amendment shall be circulated among all the members of the Governing Body, along-with the notice of the meeting t which the amendment is to be considered at-least 30 days prior to the date of the meeting proposal amendments received from members up to seven days before the date of the Governing Body Meeting will be place before it for consideration.
- The amendment must be approved by ¾ majority of the total membership of the Governing Body in good standing.
- The organization shall not make any change in the constitution, Memorandum of Article of organization, rules and regulation or bylaws, without the prior approval of the Registration Authority.
- No amendment shall be enforced or applied without the approval of the Registration Authority.
Article (14). Dissolution of the organization.
- The organization shall be dissolved in accordance with the Societies Registration Act 1860.
- Dissolution shall only be decided at special meeting of Governing Vody, specially called for the purpose, with a fortnight notice. The decision taken would be communicated to the Registration Authority, Government of Sindh, for further necessary action.
- In the event of the dissolution of the organization its assets, left after meeting its liabilities if any, shall be transferred to any other registered Voluntary Organization having similar objective, Registered under the Societies Registration Act 1860.
Article (15). Elections.
- The Election of office bearers and Executive members of the Executive Committee will be held after ever five years within two months of the expiry of the term of office i.e. 30th June, of every second year.
- An Election Committee consisting of three members, including its President shll be elected at the Annual General Body Meeting to arrange and conduct elections of the offices bearers and members of the Executive Committee.
- The members of the Election Committee will not be entitled to seek elections for any post in the Executive committee.
- The elections will be held by Secret ballot and each member will have one vote.
- The office bearers and members of the Executive Committee shall be elected in the Governing Body Meeting held at a special date with such notice being put up on the Notice Board in the organization’s premises fifteen days before in election.
- The Notice giving the date, time and place of election meeting of the Governing Body would also be sent to all the members by post under postal certificate at-least fifteen days before the date of election.
- Nomination papers of candidates bearing signatures of the proposer and seconder, who are bona-fide members, shall be submitted to the President, Election Committee one week before the election date. The names, addressed, occupation and designation of the present members of the Founding and permanent members to whom the management of the organization is entrusted as required under societies Registration Act of 1860, are as follows: